- Most sessions will have a 1 hour to 1.5-hour timeslot. Some sessions may have longer time slots if extra time is needed to cover the subject. This will be decided on a case-by-case basis.
- All sessions will include a variety of speakers. Session leaders should expect to merge with other speakers on a shared topic. Sessions which include or are led by self-advocates or family presenters are strongly encouraged.
- All sessions should involve audience engagement. There should be time allowed for questions and discussion.
- Sessions must use accessible language. A guide on including self-advocates in sessions will be available on the website prior to the World Congress.
- We are unable to pay speakers
Traffic light cards
We want all attendees to be fully involved in the sessions and so we will make traffic light cards available at the registration desk as well as in each breakout room (stored in the podium). Attendees will use the yellow card to signal that they need you to slow down and a red card if they need you to stop because they do not understand what is being said and require clarification.
Translation will be provided for some sessions dependent on speaker, audience and topic. This will be noted in the programme.
Registration and on-site check in
Speakers must register for the conference. When you arrive in Birmingham, please check-in at the event registration desk. You will receive your registration materials and speaker badge.
Hotel & travel arrangements
Speakers are responsible for making their own hotel & travel arrangements.
Room set up
Breakout rooms will be set up in rounds or theatre style depending on the session structure (Learn, Inspire, Lead). Room assignments will be posted on the website as well as in the programme
Audio visual needs
In order to keep our audio-visual costs reasonable, each session will include the following set-up: LCD projector, laptop, cables, screen, microphone and additional microphones for panel presentations. Wireless internet will be available for presenters to use during their sessions. If your presentation is dependent on accessing the web, we suggest having a “Plan B” and include screen shots of the web pages you would like to share, and pre-load any videos. Computer audio speakers will not always be available in breakout rooms; sound for videos may be limited.
If you plan on making a presentation using slides, please ensure that the size of your presentation is set to the wide-screen aspect ratio (16:9)
Speaker preview room
All speakers will have access to the Speaker Preview Room, where you can relax, fine tune your presentation, or rehearse. Members of staff will be on hand to assist with any last minute requests.
Developing Dynamic Sessions
All sessions of the World Congress must be in one of three styles that fit with our theme of Learn, Inspire and Lead. There should be clear outcomes for session attendees. Please keep the structure guidelines in mind when preparing your session
Presentation Guidelines for Learn Sessions
Learn sessions are ‘How-To’ style workshops featuring global standards for inclusive practice. Attendees should leave the session will new skills and tools. Examples of sessions include: How to start a local self-advocacy group; how to close institutions in a country; how to deliver inclusive education training for teachers; or how to effectively advocate for a family member.
Presentation Guidelines for Inspire Sessions
Inspire sessions are designed to use the TEDx Talk model. This model showcases well-formed inspiring ideas in under 18 minutes.
- Keep your talk to under 18 minutes. The time limit is part of what makes TEDx Talks work. Research shows an audience is good at focusing on one subject at a time in relatively short chunks.
- A good format to follow is:
- Start by making your audience care, using a relatable example or an intriguing idea;
- Explain your idea clearly and with conviction;
- Describe your evidence and how and why your idea could be implemented;
- End by addressing how your idea could affect your audience if they were to accept it.
- Slides: Note anything in your outline that is best expressed visually. Slides can be helpful for the audience, but they are not necessary or relevant to every talk. Ask yourself: Do my slides help clarify information for the audience, or will they distract and confuse the audience? The most important rule for slides: Keep it simple. See Slide guidelines below for more.
- Rehearse, rehearse, rehearse!
Presentation Guidelines for Lead Sessions
Lead sessions are discussions and presentations that answer the question:
How are we going to move the global disability agenda forward?
Sessions may be in the format of panel-style policy dialogues, key issue discussions, solution circles, open space forums, or multi-country presentations on a shared topic, for example. Attendees should leave the session having had an opportunity to contribute to the discussion, and be energized to move forward on the topic in their community.
Around the world we know that different terms are used to refer to intellectual disability. At the international level, we use “intellectual disability”. In some countries, people use “learning disability” or “developmental disability”. Some use “intellectual and developmental disabilities”. Throughout the programme we will use “intellectual disability”. As long as terms are respectful, we are comfortable with our differences and hope you are too.
If you plan to use slides
- Limit each slide to one main idea. If the idea you are trying to communicate is complex, reduce the information to essential elements, limit the text, and enlarge the type size.
- Limit each slide to 15 to 20 words or elements, with a maximum of four bullets of information.
- Use at least a 20-point font. Sessions will be held in a large room, and slides must be clearly readable from the last row of seating.
- Convert data into a visual format for a clear and more interesting presentation. Use pie charts, bar graphs, and other illustrative graphics to convey ideas and data.
- Choose a common sans serif font (like Helvetica or Verdana) over a serif font (like Times).
- Lines, letters, and symbols should contrast sharply with the background. Colors should be strong and attractive.
- Avoid preparing more slides than can be successfully presented.
- Set yourself up to have plenty of time to make it through your slides; don’t rush.
- Remove each slide from the screen when finished discussing the topic.
- Elaborate verbally on the information provided in the slide rather than reading it word for word.
- Please do not abbreviate intellectual disability, learning disability or development disability to ID/LD/DD.
Please ensure that the size of your presentation is set to the wide-screen aspect ratio (16:9)
I have a question
If you need any information or have a question that isn’t covered above, drop us a line and we’ll get back to you. You can either email us firstname.lastname@example.org or complete the form below.